NDIS payroll & rostering software for small providers
Run a small NDIS business without
a big-business software bill.
Small and growing providers shouldn’t need three systems and a spreadsheet to pay their team. PayEzy takes each shift from roster to clock-in to pay run and NDIS invoice, with SCHADS pay rules built in. You pay one simple monthly price that grows with your team.
Key Features of PayEzy
Simplifying your payroll, shift management, and invoicing.
Award-Aware Payroll
Award-aware pay runs — SCHADS penalty rates, sleepovers, allowances, and superannuation calculated automatically, every pay cycle.
Roster & Verified Time Clock
Build rosters in minutes, and know shifts were actually worked — GPS-stamped clock-in/out with an approval workflow built in.
Leave Management
NES-compliant annual and personal leave, accrued automatically every pay run from your own configurable policy rules — no separate spreadsheet to reconcile.
NDIS Billing & Bulk Claims
Full participant and funding profiles, invoices, and bulk NDIA claim files generated straight from logged shifts — no manual re-entry between rostering and billing.
Worker Screening & Credential Tracking
NDIS Worker Screening, WWCC, First Aid, and licence expiry dates tracked per employee, so nothing lapses without you knowing.
Compliance & Audit Trail
Incident tracking, shift notes, and a full audit log of every change — everything you need on hand when a review comes around.
Built for the parts other systems skip
Four places rostering and payroll tools usually cut corners — and what PayEzy does instead.
Shift Verification That Catches What Others Miss
Every clock-in and clock-out is GPS-stamped and checked against the rostered time. Set your own tolerance window — shifts inside it approve themselves; anything outside it, or a shift nobody rostered, is automatically held for a person to check before it ever reaches a pay run.
Priya Nair
Clocked in 9:02am · 2 min from rostered start
Jamie Chen
Clocked in 9:41am · 41 min outside the 15-min tolerance
Alex Morgan
Unscheduled shift — no roster entry to compare against
GPS location captured on every clock-in/out as review context — not an automatic geofence.
Closed-Loop Compliance
Report an incident right at clock-out, and that shift is automatically held for review — no extra toggle, no separate step. An incident can never silently roll straight into a pay run or an invoice before someone has actually looked at it.
Incident reported at clock-out
↓Shift automatically held — Pending Approval
↓Reviewed and approved before it can be paid
Incident report — captured at clock-out
Frontline Software Staff Actually Use
No app store, no install, nothing to update. Support workers open PayEzy in their phone's browser and clock in with one tap — shift notes and incident reports happen right there, on the way out the door.
9:41 · payezy.app
Hi Priya 👋
Community Access — J. Whitfield
9:00am–5:00pm
Shift Notes
Audit-Proof Shift-to-Invoice Pipelines
Actual clock-in and clock-out times flow straight into SCHADS-aware pay runs and NDIS invoices — and every change along the way is recorded in a hash-chained audit log, so tampering after the fact is detectable, not just logged.
Shift Clocked
Pay Run
Payslip / Invoice
Each entry's hash incorporates the one before it — altering a past record after the fact breaks the chain, and breaks visibly.
See it in action
A real look at how PayEzy handles the day-to-day.
Alex Morgan
Client: J. Whitfield · Mon · 9:00am–5:00pm
Priya Nair
Client: S. Delgado · Mon · 2:00pm–10:00pm
Open Shift
Client: M. Okafor · Tue · 8:00am–4:00pm
Jamie Chen
Client: R. Fontaine · Wed · 6:00am–2:00pm
Sample data shown for illustration — no real employee, client, or financial information.
Simple, transparent pricing
Pick the plan that fits your team. Monthly plans can be cancelled anytime.
Starter
Emerging ProvidersCore rostering, timesheets, and pay runs for growing support teams.
$49/ month base
Includes 3 users+ $4 / additional user / mo
Up to 10 active support workers
- ✓Shift rostering & GPS time clock
- ✓SCHADS award & penalty calculations
- ✓NES-compliant leave accrual & worker credential tracking
- ✓ATO (STP Phase 2 reporting file export)
- ✓NDIS client invoicing & PRODA CSV claim exports
- ✓NES-compliant leave accrual & credential expiry tracking
- ✓Direct ABA bank batch file generation
- ✓Standard email support
Growth
Scaling NDIS ProvidersFull-suite automation: NDIS bulk claiming, STP reporting, and multi-tier access control.
$139/ month base
Includes 10 users+ $4 / additional user / mo
Up to 50 active support workers
- Everything in Starter, plus:
- ✓NDIS PRODA bulk claim files & invoicing
- ✓Continuous Audit Index & shift breach alerts
- ✓SuperStream (SAFF) clearing house exports
- ✓Contractor & sole-trader invoice workflows
- ✓Custom role-based access control (RBAC)
- ✓Priority email & live chat support
Enterprise
Established Care NetworksDedicated workflows, historical data migration, and custom integrations.
$299/ month base
Includes 50 users+ $4 / additional user / mo
50+ / Unlimited support workers
- Everything in Growth, plus:
- ✓Custom rate loadings & shift-role overrides
- ✓Historical payroll & roster data migration
- ✓Custom ERP & accounting integrations
- ✓Dedicated account manager & uptime SLA
Prices shown in AUD, exclusive of GST. Final plans are still subject to change ahead of general availability.
Book a demo
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